Terms and Conditions

1. About us

1.1 The West Java Industrial Action Workshop ("Event") has been developed by, and is the property of, Media Analytics Limited group of companies ("GWI", "we", "us") as detailed below. The Event is convened under the Corporate Water Leaders initiative, a global network of working groups founded by GWI.

a) Holding company and main office (UK)

• Media Analytics Limited
• Registered in England and Wales. Company Registration Number: 04412085
• Registered Office: Suite C, Kingsmead House, Oxpens Road, Oxford, Oxfordshire, OX1 1XX
• VAT Number: 508 5043 14

b) Fully owned subsidiaries:

• American Water Intelligence Inc (USA) — Registered in the state of Texas, US Federal Tax ID Number: 27-3460611
• Global Water Intelligence (Shanghai) Limited: 上海寰水商务咨询有限公司 — Company Registration Number: 91310000MA1FP6D75R

2. Contacting us

2.1 You can contact us by:

• a) Telephoning +44 (0) 1865 204208
• b) Emailing us at eventsupport@globalwaterintel.com
• c) Writing to us at our registered office address above.

2.2 If you are a delegate, or have expressed interest in attending our Event, and we need to contact you, we will do so by telephone, email or post using the details provided to us by you when you registered.

3. What's in these Terms

3.1 These Terms tell you the rules when you register or participate in our Event.

4. Acceptance of Terms and Privacy Policy

4.1 By participating in our Event, you confirm that you accept these Terms and that you agree to comply with them. If you do not agree to these Terms, you should not participate in our Event. We recommend that you print a copy of these Terms for future reference.

4.2 Please be aware that our Privacy Policy (which sets out information about how we collect and use personal information and how we use cookies on our Websites) also applies to your participation in our Event and to information you provide when registering attendance. We will only use your personal information as set out in this Privacy Policy.

5. Changes to Terms

5.1 We have the right to revise and amend these Terms from time to time to reflect changes in market conditions affecting our business, changes in technology, changes in payment methods, changes in relevant laws and regulatory requirements and changes in our system's capabilities.

5.2 Delegates and other Event participants will be notified by email of any changes to the Terms and Conditions where they are applicable to them, and they will also be updated on the website.

6. Changes to the Event programme and speakers

6.1 The programme and speakers for the Event are subject to change at the organiser's discretion.

7. Limitation of loss and indemnity

7.1 Nothing in these Terms limits any liability which cannot legally be limited, including liability for:

• a) death or personal injury caused by negligence; and
• b) fraud or fraudulent misrepresentation.

7.2 Subject to clause 7.1, we will not be liable to you for any loss or damage, whether in contract, tort (including negligence), for breach of statutory duty, or otherwise even if foreseeable, arising under or in connection with:

• a) use of or reliance on any information shared prior, during or after the Event. For the avoidance of doubt, information includes presentations, roundtable or panel discussions provided by GWI or an attendee at the Event.
• b) Visa acceptance, see clause 2.3 of Attending our Event as a Delegate.

8. Entire agreement

8.1 These Terms, along with any other registration form, is the entire agreement between you and us in relation to its subject matter. You acknowledge that you have not relied on any statement, promise or representation or assurance or warranty that is not set out in these Terms.

8.2 Where these terms are translated to a language other than English and should such translation change their meaning and interpretation, then the English language shall prevail.

9. Assignment and transfer

9.1 We may assign or transfer our rights and obligations under these Terms to another entity.

9.2 You may only assign or transfer your rights or your obligations under these Terms to another person if we agree in writing.

10. Waiver

10.1 If we do not insist that you perform any of your obligations under these Terms, or if we do not enforce our rights against you, or if we delay in doing so, that will not mean that we have waived our rights against you or that you do not have to comply with those obligations. If we do waive any rights, we will only do so in writing, and that will not mean that we will automatically waive any right related to any later default by you.

11. Severance

11.1 Each paragraph of these Terms operates separately. If any court or relevant authority decides that any of them is unlawful or unenforceable, the remaining paragraphs will remain in full force and effect.

12. Third party rights

12.1 This agreement is between you and us. No other person has any rights to enforce any of its terms.

13. Events outside of our control

13.1 We will not be liable or responsible for any failure to perform, or delay in performance of, any obligations under these Terms that is caused by any act or event beyond our reasonable control.

1. Registration

1.1 Delegates can register their attendance via our website whereby you will be required to submit a form with your details. If you are registering on behalf of someone else in your company, you acknowledge that you have the right to submit the required information to register the delegate's place.

1.2 Attendance is on a first come first serve basis. Anyone over the age of 18 may attend, however we reserve the right to limit or deny access to the Event to any entity or individual.

1.3 We reserve the right to stop accepting registrations at any time if we have reached the capacity of the venue.

2. Travel arrangements

2.1 Unless otherwise agreed in writing, travel arrangements are your responsibility.

2.2 GWI does not work with or authorise any third party organisations to arrange hotel accommodation on our behalf. If you receive unsolicited emails or offers from external companies claiming to provide hotel rooms for the Event, please be aware that these are not affiliated with GWI. Booking through such third parties is entirely at your own risk.

3. Visa support

3.1 Should you require visa support in order to organise your travel arrangements, you may contact EventSupport@globalwaterintel.com requesting a visa support letter. You must be able to provide receipt of your registration. Without registration evidence, GWI cannot issue you a visa support letter.

3.2 A visa support letter will be issued within 3 working days of GWI receiving your passport scan and an embassy address. Please follow the instructions we provide upon your request for a visa support letter to securely share this information with us.

3.3 We do not take any responsibility for a declined visa. It is your responsibility to consider the timings between booking attendance to the Event and receiving a visa.

4. Name badges

4.1 We will provide a name badge for you to wear at the Event. Your name badge will contain your name, job title and associated company displayed as we received in your registration application with the exceptions outlined in 4.2 and 4.3 below. You will be contacted closer to the Event date to ensure this information is still accurate. It is your responsibility to ensure the information you provide is accurate.

4.2 We reserve the right to shorten job titles if required, for example 'Senior' may become 'Sr'.

4.3 We do not include company corporate structure types on name badges. For example, 'Ltd' or 'Limited' and 'PLC' or 'Public Limited Company'.

4.4 You may request a preferred name and job title to be used on the badge by getting in touch with EventSupport@globalwaterintel.com. We will try to update your name badge, but this cannot be guaranteed.

5. Code of conduct

5.1 We are committed to providing a safe and professional environment for likeminded individuals to network and connect in the water industry. We expect all our attendees and Event staff, no matter their form of participation, to uphold our commitment to diversity and inclusion by supporting us in providing a positive Event environment for everyone.

5.2 By attending our Event you agree:

• a) To treat all attendees and Event staff with respect, supporting the inclusive and professional environment.
• b) To value a diversity of views and opinions by communicating openly with respect for others.
• c) Not to discriminate, harass or intimidate, verbally or physically, any attendee based on gender, race, gender identity and expression, sexual orientation, physical or mental disability, physical appearance, age, religion, national origin, or any other characteristics.

6. Cancelling or transferring your delegate place

6.1 You should inform GWI as soon as possible if you are no longer able to attend the Event. If you wish to nominate a colleague to take your place, you must confirm with GWI. If your colleague is accepted, GWI will share a registration link with your colleague.